Instrumental/Strings Home









PKMF Virtual Festival 2021 – Strings 


Subject: Strings and Instrumental

With the first virtual competition behind us, we would like to share with you a few helpful hints to make Strings/Instrumental a successful event.


Classical Voice was a steep learning curve for all that were involved and as a result we spent many late nights renaming files, converting documents, and preparing everything for the adjudicator. In retrospect it was a lot more labor intensive than the work we put into a live festival.  To aide in making Strings/Instrumental more manageable,  we ask you to carefully read through and adhere to the following:


Personal Invitation Dropbox links were sent out to every individual at the end of February. It would have been under the name Danica Venables. If you have not received one or can not find it, please contact Barb or Tiffani  and they will send you out another email invitation. 


Due to it being a virtual festival it is EXTREMELY important that all of your files be labeled correctly.



             Autumn Lafferty : Concerto : Concertino in G major 


Sheet music must be sent in .pdf files. Each music pieces should be sent as a single .pdf document labelled in the same format as your video. (there are many free downloadable programs that can help you do this quickly and easily such as pdf converter)


We have found that files uploaded from phones do not contain any of the necessary information and it is VERY time consuming to go through every video and piece of sheet music to search  for info and rename them. It is imperative that you upload your files to a computer, rename them and then upload to the email link you have been provided.  This will ensure your submissions are linked to the proper file for adjudication. Uploading from your computer has also proven to be faster.


Although the deadline for submissions to Strings/instrumental is Monday April 12-3:00pm, you many begin uploading your files now and we encourage you to do it sooner rather than later. There will be no late entries accepted for Strings/Instrumental so if you run into issues, have missing files etc... we will not be able to assist you after April 12th at 3:00pm. We check for entries often and once we have everything from one participant you will receive a personalized email of confirmation from Tiffani stating so.

 The quick study will be emailed out Saturday after 3pm. This will allow students to record it within a 24 hour period. 


Adjudication will begin on April 13th and continue through April 14th No results or adjudications will be shared until after the director and adjudicator have their final meeting on April 14th.  Once that meeting has concluded, you will receive all of your adjudications via email. Medallions, certificates, scholarships and awards will be ready for pick up once the entire PKMF festival is over. You will be emailed a date and time for pick up at a later date. 

Provincial candidates will be notified by phone on either April 15th  and 16th  in the evenings.

Thank you for your understanding and support. If you have questions regarding this process please call us at:

Tiffani Lafferti 250 328-4567 Barb 250 4602186


Due to the current Covid restrictions, we are making every effort to facilitate this year’s event.  We ask that you record your video with the idea that this were an in-person, live event so would encourage you to dress appropriately and produce a quality video for adjudication.


We have decided to use for file sharing. It is a free, secure and simple file sharing app that you can access from your home computer, tablet or phone. You will be required to sign up for Drop Box in order to access the file sharing capabilities.  The Dropbox invitation will be emailed to you within 24 hours of the registration closing date. To ensure that all submissions are consistent we ask that you adhere to the following points:

  • ··Music must be sent as a separate document in conjunction with your recording.
  • ··Labelling your sheet music and recording files should include your full name, category, song name and composer.. Sheet music can be sent as a .jpg or .pdf file. Videos should be in .mp4 format.
  • ··Decide on a comfortable location and time to record your video. The surrounding environment should be quiet so the audio quality in the video is as a good as possible. It is important that the Adjudicator be able to view your whole body in the video.
  • ··Adjudication will be based solely on the performance you submit. Live piano accompaniment is to be used. Accompanist does not need to be in the video.
  • ··It is also imperative that you properly introduce yourself, your accompanist and your performance piece! These steps at the beginning of your video will allow us to categorize your pieces for the adjudicator.
  • ··Using a smart phone (or other device), have a parent, teacher or family member record your performance. Alternatively, you can set up your phone/device on a tripod or propped up so you can make your own video. Please keep your recording device still while recording. YOUR DEVICE MUST BE RECORDED “LANDSCAPE”. Handheld mics altered or enhanced recordings will not be accepted.
  • ··Review your video before you submit it.
  •         Those students entered in sight reading class will receive the sight-reading excerpt by email 24 hours before the recording cut off (Just like the virtual spring RCM exams for the 2020).  Please ensure you have recorded yourself playing the sight written excerpt and handed into Drop Box by the cutoff date and time.
  • ··  Monday April 12th - 3:00pmis the video recording and sheet music and text pdf deadline. No late submissions accepted. Once your video recordings and sheet music or text pdfs as described in are uploaded, they will be included in the Adjudicator Discipline packages.
  • ·· That’s it! Adjudication will happen throughout the 13th and 14th of April. The adjudicator will review your submission and provide a written adjudication and mark (if applicable). The adjudicator comment sheets will be emailed to you by PKMF. The Festival Scholarship & Awards Committee will then produce the certificates, scholarships, awards and BC Provincial Festival Recommendations as described in Syllabus 2021. Continue to watch for updates.


It is the responsibility of competitors and teachers to follow the Rules & Regulations of the Festival. Entries are the responsibility of competitors and teachers. Errors or omissions are not the responsibility of the Festival. All disciplines run at the discretion of the Festival, dependent on sufficient entries.



1. Each competitor shall compete at the same grade level in all solo classes entered. Students may enter one selection one grade higher in accordance with RCM Syllabus for examination purposes. This higher grade selection will be judged against other selections performed at that higher grade level.  

2. Photocopied music may not be used in the Penticton Kiwanis Music Festival without the written permission of the copyright holder (composer or publisher) and proof of permission in the form of a letter must be presented at the time of performance. However, the Federation of Music Festivals has now deemed it permissible to use photocopies for page turns as long as the original is present at the performance. In addition, music downloaded from IMSLP (International Music Score Library Project) or equivalent is acceptable if proof of purchase in the form of a receipt is provided at the time of competition.

3. Use current RCM Syllabus or equivalent as a guideline for repertoire selections. Titled and untitled studies published in the RCM syllabus or equivalent are acceptable. Abridged versions of classical music are not acceptable. Selections for the Canadian Composers Class must be composers who are recognized and published. For information contact the Canadian Music Centre at

4. Memorization of music is expected in competitive solo classes, with the exceptions of Untitled Study and Sonata (in agreement with RCM exam regulations). Three (3) marks will be deducted if the score is used. Memorization is not a requirement, and no marks will be deducted for using the score in duet, trio or quartet classes, or in large group classes.

5. Da Capo signs should be observed. Repeat signs should ordinarily be ignored but at the discretion of the teacher and student may be observed where deemed appropriate.

6. Each competitor is responsible for providing their own accompanist.