RULES AND REGULATIONS

ELIGIBILITY DEFINITIONS

1. All matters arising out of and not provided in these rules and regulations shall be referred to the Festival Committee. The decision of the Festival Committee in all matters shall be final and binding on all concerned.
   
2. Competitors must be bonafide residents of any place in the Interior of British Columbia, or bonafide residents of Northern British Columbia east of Chilliwack; or bonafide residents of the Okanogan District of the State of Washington, which comprises from the southern border of the Wenatchee District, north along the Columbia River to Brewster, then north along the Okanagan River to the Border.
   
3. All competitions are open to amateurs only (except classes which are open to all). The term 'amateur' shall mean one whose principle income is not derived from music or dance services. This condition does not apply to conductors of choirs, bands or orchestras, nor to those bona fide students of music or dance who teach for the purpose of applying the money so earned to the furtherance of their own education.
   
4. Competitors in Choral Societies, Choirs, Bands, or Orchestras must be bonafide members of their respective organizations.
   
5. All entrants in classes where age limits are set must see that the entry form is signed, in the space provided, by a parent, guardian or teacher as a certificate. Age shall be as of Dec. 31^st, 2007.
   
6. No person may compete in two different entries in the same class.
   
7. No competitor may select and perform the same piece in more than one class within the same discipline.
   
8. Any competitor repeating his or her winning entry in any class within three years will be eligible for adjudication only.
   
9. No individual competitor, except choral groups, will be allowed to use the Festival Halls for practice purposes, while that discipline is at that venue. Any disregard of this regulation will render the competitor liable for disqualification.
   
10. Classes may be divided or combined at the discretion of the Festival Committee.
    
11. Time limits must be observed where such are specified.
    

ENTRIES

1. How to enter: Entries may only be made online at http://www.pkmf.org/.. Entries must be received by the Entries Secretary not later than January 29th for all disciplines. Entry fees for all entries must be received by February 5th, 2008. There will be a drop box in Room 2,the Arts Council Office at Leir House for entry fees. Entry fees are listed throughout the Syllabus.
   
2. Incomplete entry forms will be returned. Resubmitted forms must be received by February 5th accompanied by a $25 administration fee. A competitor may apply to the Festival Committee to have changes made to existing entries only until February 5th. A $15.00 fee must accompany such requests. This fee must be received before changes will be made.
   
3. It is the responsibility of the teachers and competitors to check eligibility of the student and the selection presented. Acceptance of an entry does not ensure eligibility. The Music Festival Committee is not responsible for inappropriate or incorrect entries that are admitted into the official programme.
   
4. Entry fee is not returnable when entry is withdrawn by the competitor.
   
5. Confirmation of entry and times and location of classes will be sent directly to the competitor's teacher.
   
6. The Committee reserves the right to refuse any entry without assigning a reason for doing so; in such event the fees will be refunded.
   
7. Once the official Music Festival Programme has been printed, requests for scheduling changes will be regretfully denied.
   

ADJUDICATION

1. Fifteen minutes before the commencement of a class, original copies of music are to be provided to the Door Secretary for the adjudicator. If the adjudicator does not have a copy of the music for the duration of the performance, no mark will be given.
   
   
2. Music must be numbered every five bars and be clearly labeled with the class number, competitor's name and number.
   
   
3. Competitors will be designated to the adjudicator by name and number, and shall not commence before the adjudicator gives the signal.
   
   
4. Where 'Own Choice' is specified, title and name of the composer must be given on the entry form. The adjudicator will take into consideration the artistic value of the number chosen in solo classes, and its suitability to the individual.
   
   
5. Recorded accompaniment is not permitted in any vocal or instrumental classes, except choir.
   
   
6. Certificates will be awarded to competitors attaining first, second and third places. Cups, trophies or medallions, where applicable, will be awarded to competitors attaining 80% or over.
   
   
7. The presiding secretary may require any competitor to certify that the regulations herein set out have been met. If an infringement has occurred, no mark will be awarded but an adjudication will be given.
   
   
8. The adjudicator's decision in all matters of adjudication shall be final. The adjudicator may terminate any performance at will.
   
   
9. Immediately following the class, copies of music and adjudication sheets must be claimed (except in dance). No certificates will be mailed and the Festival assumes no responsibility for music left by competitors.
   

PROGRAMME PROCEDURE

1. Communication with adjudicators on the part of competitors, teachers, or parents, except through the Music Festival Committee is absolutely prohibited. Contradiction of this rule will result in disqualification.
   
2. Copied music may not be used at the Penticton Kiwanis Music Festival without the written permission of the copyright holder (composer or publisher). This includes photocopies made for use by accompanists even if only to facilitate a page turn. Use of unauthorized copies will result in disqualification. Adjudicators must have original published music or a properly authorized copy for the duration of the performance in order to provide a mark. 'Permission to Photocopy or Transcribe' letters and 'Authorized Music' copies must be brought to the Festival and given to the Door Secretary with the music. Sheet music, downloaded from the Internet, may be used at the Festival. However, proof of payment must be included for each copy used. (That is, if 2 copies are required, one for the accompanist and one for the adjudicator, there must be proof of 2 purchases.)
   
3. Second copies of music that are handwritten to transcribe original music to another key will not be permitted unless authorization is given by the copyright holder. Any competitor or accompanist violating copyright laws will be immediately disqualified.
   
4. No person will be allowed on the platform with the competitor except the Adjudicator Secretary and where necessary, the accompanist and a page-turner.
   
5. The Music Festival Committee respects the right for all competitors to have a performance setting void of distractions and interruptions. Persons not showing courtesy and respect to the competitor will be removed from the performance venue and discipline action may be taken by the Music Festival Committee.
   
6. Please make your own arrangements for accompaniment well in advance of the Festival.
   
7. Protests shall be made in writing, to the Festival Coordinator, accompanied by a protest fee of $25.00, said fee to be returned in full should the protest be sustained. No inquiries shall be addressed directly to the adjudicator.
   
8. All trophies, to be competed for annually, are the property of the Okanagan Valley Music Festival Society.
   
9. Commercial advertising for the purpose of solicitation, must be approved by the Festival Committee before it is displayed in any of the Festival halls.
   

Tape recorders or video cameras must not be used to record performances or adjudicator's comments. Cellular telephones, cameras, pagers, beepers, etc. are not permitted in the venue during the festival.

HOW TO ENTER

1. How to enter: Entries may be made in two ways: online at http://www.pkmf.org/ or on a PKMF paper entry form. Paper entries will only be accepted when accompanied by an administration fee of $15 per entry. Entries must be received by the Entries Secretary not later than January 29th for all disciplines. Entry fees for all entries must be received by February 5th, 2008. There will be a drop box at Leir House for entry fees. Entry fees are listed throughout the Syllabus.
   
2. Incomplete entry forms will be returned. Resubmitted forms must be received by February 5th accompanied by a $25 administration fee. A competitor may apply to the Festival Committee to have changes made to existing entries only until February 5th. A $15.00 fee must accompany such requests. This fee must be received before changes will be made.
   
3. It is the responsibility of the teachers and competitors to check eligibility of the student and the selection presented. Acceptance of an entry does not ensure eligibility. The Music Festival Committee is not responsible for inappropriate or incorrect entries that are admitted into the official programme.
   
4. Entry fee is not returnable when entry is withdrawn by the competitor.
   
5. Confirmation of entry and times and location of classes will be sent directly to the competitor's teacher.
   
6. The Committee reserves the right to refuse any entry without assigning a reason for doing so; in such event the fees will be refunded.
   
7. Once the official Music Festival Programme has been printed, requests for scheduling changes will be regretfully denied.